How To Write A Formal Proposal For Research Paper

Paul T. P. Wong, Ph.D., C.Psych.
Research Director, Graduate Program in Counselling Psychology
Trinity Western University
Langley, BC, Canada

Most students and beginning researchers do not fully understand what a research proposal means, nor do they understand its importance. To put it bluntly, one's research is only as a good as one's proposal. An ill-conceived proposal dooms the project even if it somehow gets through the Thesis Supervisory Committee. A high quality proposal, on the other hand, not only promises success for the project, but also impresses your Thesis Committee about your potential as a researcher.

A research proposal is intended to convince others that you have a worthwhile research project and that you have the competence and the work-plan to complete it. Generally, a research proposal should contain all the key elements involved in the research process and include sufficient information for the readers to evaluate the proposed study.

Regardless of your research area and the methodology you choose, all research proposals must address the following questions: What you plan to accomplish, why you want to do it and how you are going to do it.

The proposal should have sufficient information to convince your readers that you have an important research idea, that you have a good grasp of the relevant literature and the major issues, and that your methodology is sound.

The quality of your research proposal depends not only on the quality of your proposed project, but also on the quality of your proposal writing. A good research project may run the risk of rejection simply because the proposal is poorly written. Therefore, it pays if your writing is coherent, clear and compelling.

This paper focuses on proposal writing rather than on the development of research ideas.

Title:

It should be concise and descriptive. For example, the phrase, "An investigation of . . ." could be omitted. Often titles are stated in terms of a functional relationship, because such titles clearly indicate the independent and dependent variables. However, if possible, think of an informative but catchy title. An effective title not only pricks the reader's interest, but also predisposes him/her favourably towards the proposal.

Abstract:

It is a brief summary of approximately 300 words. It should include the research question, the rationale for the study, the hypothesis (if any), the method and the main findings. Descriptions of the method may include the design, procedures, the sample and any instruments that will be used.

Introduction:

The main purpose of the introduction is to provide the necessary background or context for your research problem. How to frame the research problem is perhaps the biggest problem in proposal writing.

If the research problem is framed in the context of a general, rambling literature review, then the research question may appear trivial and uninteresting. However, if the same question is placed in the context of a very focused and current research area, its significance will become evident.

Unfortunately, there are no hard and fast rules on how to frame your research question just as there is no prescription on how to write an interesting and informative opening paragraph. A lot depends on your creativity, your ability to think clearly and the depth of your understanding of problem areas.

However, try to place your research question in the context of either a current "hot" area, or an older area that remains viable. Secondly, you need to provide a brief but appropriate historical backdrop. Thirdly, provide the contemporary context in which your proposed research question occupies the central stage. Finally, identify "key players" and refer to the most relevant and representative publications. In short, try to paint your research question in broad brushes and at the same time bring out its significance.

The introduction typically begins with a general statement of the problem area, with a focus on a specific research problem, to be followed by the rational or justification for the proposed study. The introduction generally covers the following elements:

  1. State the research problem, which is often referred to as the purpose of the study.
  2. Provide the context and set the stage for your research question in such a way as to show its necessity and importance.
  3. Present the rationale of your proposed study and clearly indicate why it is worth doing.
  4. Briefly describe the major issues and sub-problems to be addressed by your research.
  5. Identify the key independent and dependent variables of your experiment. Alternatively, specify the phenomenon you want to study.
  6. State your hypothesis or theory, if any. For exploratory or phenomenological research, you may not have any hypotheses. (Please do not confuse the hypothesis with the statistical null hypothesis.)
  7. Set the delimitation or boundaries of your proposed research in order to provide a clear focus.
  8. Provide definitions of key concepts. (This is optional.)

Literature Review:

Sometimes the literature review is incorporated into the introduction section. However, most professors prefer a separate section, which allows a more thorough review of the literature.

The literature review serves several important functions:

  1. Ensures that you are not "reinventing the wheel".
  2. Gives credits to those who have laid the groundwork for your research.
  3. Demonstrates your knowledge of the research problem.
  4. Demonstrates your understanding of the theoretical and research issues related to your research question.
  5. Shows your ability to critically evaluate relevant literature information.
  6. Indicates your ability to integrate and synthesize the existing literature.
  7. Provides new theoretical insights or develops a new model as the conceptual framework for your research.
  8. Convinces your reader that your proposed research will make a significant and substantial contribution to the literature (i.e., resolving an important theoretical issue or filling a major gap in the literature).

Most students' literature reviews suffer from the following problems:

  • Lacking organization and structure
  • Lacking focus, unity and coherence
  • Being repetitive and verbose
  • Failing to cite influential papers
  • Failing to keep up with recent developments
  • Failing to critically evaluate cited papers
  • Citing irrelevant or trivial references
  • Depending too much on secondary sources

Your scholarship and research competence will be questioned if any of the above applies to your proposal.

There are different ways to organize your literature review. Make use of subheadings to bring order and coherence to your review. For example, having established the importance of your research area and its current state of development, you may devote several subsections on related issues as: theoretical models, measuring instruments, cross-cultural and gender differences, etc.

It is also helpful to keep in mind that you are telling a story to an audience. Try to tell it in a stimulating and engaging manner. Do not bore them, because it may lead to rejection of your worthy proposal. (Remember: Professors and scientists are human beings too.)

Methods:

The Method section is very important because it tells your Research Committee how you plan to tackle your research problem. It will provide your work plan and describe the activities necessary for the completion of your project.

The guiding principle for writing the Method section is that it should contain sufficient information for the reader to determine whether methodology is sound. Some even argue that a good proposal should contain sufficient details for another qualified researcher to implement the study.

You need to demonstrate your knowledge of alternative methods and make the case that your approach is the most appropriate and most valid way to address your research question.

Please note that your research question may be best answered by qualitative research. However, since most mainstream psychologists are still biased against qualitative research, especially the phenomenological variety, you may need to justify your qualitative method.

Furthermore, since there are no well-established and widely accepted canons in qualitative analysis, your method section needs to be more elaborate than what is required for traditional quantitative research. More importantly, the data collection process in qualitative research has a far greater impact on the results as compared to quantitative research. That is another reason for greater care in describing how you will collect and analyze your data. (How to write the Method section for qualitative research is a topic for another paper.)

For quantitative studies, the method section typically consists of the following sections:

  1. Design -Is it a questionnaire study or a laboratory experiment? What kind of design do you choose?
  2. Subjects or participants - Who will take part in your study ? What kind of sampling procedure do you use?
  3. Instruments - What kind of measuring instruments or questionnaires do you use? Why do you choose them? Are they valid and reliable?
  4. Procedure - How do you plan to carry out your study? What activities are involved? How long does it take?

Results:

Obviously you do not have results at the proposal stage. However, you need to have some idea about what kind of data you will be collecting, and what statistical procedures will be used in order to answer your research question or test you hypothesis.

Discussion:

It is important to convince your reader of the potential impact of your proposed research. You need to communicate a sense of enthusiasm and confidence without exaggerating the merits of your proposal. That is why you also need to mention the limitations and weaknesses of the proposed research, which may be justified by time and financial constraints as well as by the early developmental stage of your research area.

Common Mistakes in Proposal Writing

  1. Failure to provide the proper context to frame the research question.
  2. Failure to delimit the boundary conditions for your research.
  3. Failure to cite landmark studies.
  4. Failure to accurately present the theoretical and empirical contributions by other researchers.
  5. Failure to stay focused on the research question.
  6. Failure to develop a coherent and persuasive argument for the proposed research.
  7. Too much detail on minor issues, but not enough detail on major issues.
  8. Too much rambling -- going "all over the map" without a clear sense of direction. (The best proposals move forward with ease and grace like a seamless river.)
  9. Too many citation lapses and incorrect references.
  10. Too long or too short.
  11. Failing to follow the APA style.
  12. Slopping writing.

Writing Academic Proposals: Conferences, Articles, and Books

Summary:

This resource will help undergraduate, graduate, and professional scholars write proposals for academic conferences, articles, and books.

Contributors: Martina Jauch, Allen Brizee
Last Edited: 2018-02-14 03:33:31

Introduction

An important part of the work completed in academia is sharing our scholarship with others. Such communication takes place when we present at scholarly conferences, publish in peer-reviewed journals, and publish in books. This OWL resource addresses the steps in writing for a variety of academic proposals.

For samples of conference proposals, article abstracts and proposals, and book proposals, click here.

Conference proposals

Beginning the process

Make sure you read the call for papers carefully to consider the deadline and orient your topic of presentation around the buzzwords and themes listed in the document. You should take special note of the deadline and submit prior to that date, as late submissions leave a bad impression and suggest poor planning skills.

If you have previously spoken on or submitted a proposal on the same essay topic, you should carefully adjust it specifically for this conference or even completely rewrite the proposal based on your changing and evolving research.

The topic you are proposing should be one that you can cover easily within a time frame of approximately fifteen to twenty minutes. You should stick to the required word limit of the conference call, usually 250 to 300 words. The organizers have to read a large number of proposals, especially in the case of an international or interdisciplinary conference, and will appreciate your brevity.

Structure and components

A conference proposal will typically consist of an introduction to your topic, which should not amount to more than one-third of the length of your submission, followed by your thesis statement and a delineation of your approach to the problem.

You should then explain why your thesis is original and innovative as well as important and interesting to scholars who might be outside your specific area of research. As Kate Turabian states, “whether your role at a conference is to talk or only listen depends not just on the quality of your research, but on the significance of your question” (Turabian, Kate L. A Manual for Writers of Research Papers, Theses, and Dissertations. Chicago, IL: U of Chicago P, 2007. p. 128). This portion takes up approximately three to five lines, whereas the rest (approximately another third of the total length) focuses on the conclusion that you will arrive at in your essay and exemplary evidence.

Important considerations for the writing process

First and foremost, you need to consider your future audience carefully in order to determine both how specific your topic can be and how much background information you need to provide in your proposal. Larger conferences, such as regional MLA meetings or the ALA (American Literature Association) will require you to direct your remarks to an audience that might not conduct research on the same time period or literary field at all.

Along those lines, you might want to check whether you are basing your research on specific prior research and terminology that requires further explanation. As a rule, always phrase your proposal clearly and specifically, avoid over-the-top phrasing and jargon, but do not negate your own personal writing style in the process.

If you would like to add a quotation to your proposal, you are not required to provide a citation or footnote of the source, although it is generally preferred to mention the author’s name. Always put quotes in quotation marks and take care to limit yourself to at most one or two quotations in the entire proposal text. Furthermore, you should always proofread your proposal carefully and check whether you have integrated details, such as author’s name, the correct number of words, year of publication, etc. correctly.

If you are comparing and contrasting two different authors or subjects, you should clearly outline the process at which you arrive at your conclusion, even in a short proposal. The reader needs to realize the importance and legitimacy of comparing these two themes and get a sense of cohesion.

Types of conference papers and sessions

As a scholar, you may encounter the following presentation types; they cannot be sorted into either the humanities or the sciences. On a general note, however, humanities papers are usually read aloud at a conference, sometimes with the use of audiovisual equipment, and can look at fairly specific aspects of their research area. Social scientists tend to summarize their longer projects and works in order to introduce them to a larger audience and emphasize their usefulness and practical application.

Panel presentations are the most common form of presentation you will encounter in your graduate career. You will be one of three to four participants in a panel or session (the terminology varies depending on the organizers) and be given fifteen to twenty minutes to present your paper. This is often followed by a ten-minute question-and-answer session either immediately after your presentation or after all of the speakers are finished. It is up to the panel organizer to decide upon this framework. In the course of the question-and-answer session, you may also address and query the other panelists if you have questions yourself.

Roundtables feature an average of five to six speakers, each of whom gets the floor for approximately five to ten minutes to speak on their respective topics and/or subtopics. At times, papers from the speakers might be circulated in advance among the roundtable members or even prospective attendees.

Papers with respondents are structured around a speaker who gives an approximately thirty-minute paper and a respondent who contributes his own thoughts, objections, and further questions in the following fifteen minutes. Finally, the speaker gets that same amount of time to formulate his reply to the respondent.

Poster presentations are not very common in the humanities and ask participants to visually display their ideas as either an outline of findings, an essay of several pages length, or, preferably, charts, graphs, artwork, or photographic images.

Reasons proposals fail/common pitfalls

Depending on the conference, acceptance rates of proposals might range from about 10 percent to almost 100 hundred percent of submissions. Accordingly, you will receive some rejections to your submissions in the course of your career, which, in contrast to book proposals or fellowship applications, do not come with an explanation for the rejection.

There are common pitfalls that you might need to improve on for future proposals.

The proposal does not reflect your enthusiasm and persuasiveness, which usually goes hand in hand with hastily written, simply worded proposals. Generally, the better your research has been, the more familiar you are with the subject and the more smoothly your proposal will come together.

Similarly, proposing a topic that is too broad, can harm your chances of being accepted to a conference. Be sure to have a clear focus in your proposal. Usually, this can be avoided by more advanced research to determine what has already been done, especially if the proposal is judged by an important scholar in the field. Check the names of keynote speakers and other attendees of note to avoid repeating known information or not focusing your proposal.

Your paper might simply have lacked the clear language that proposals should contain. On this linguistic level, your proposal might have sounded repetitious, have had boring wording, or simply displayed carelessness and a lack of proofreading, all of which can be remedied by more revisions.

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